Student Record Release Access - Instructions for Students:

Proxy Login Instructions

Below are the emails that the proxy users receive.

  1. The New Proxy Account email contains the link that is needed for the proxy to log in.
    This is an screen shot of the email you will receive to create a new proxy and receive a code.
  2. The Action Required-Proxy Account contains the password needed to log in to the New Proxy Account email.
    Image of Proxy update screen
  3. Copy the password from the Action Required-Proxy Account email, then click the link in the New Proxy Account email. Paste or type the password in the field shown below.
    Image of password entry screen
  4. Enter the email address used to set up the proxy account, the temporary password sent in the Action Required-Proxy Account email, a new password, and then the same new password in the Validate Password Field. Click Submit.
    Image of validation screen
  5. Sign in with the email address that was used to set up the proxy account and the new password that was just created.
    Image of logging back in to access and view proxy updates
  6. Begin using the proxy account. Click on the dropdown Select to View.
    Image of what access looks like to use proxy
  7. Choose the area that you wish to view.
    Image of icons for what information you wish to share

Adding a Proxy Instructions

  1. You will need to log in to the Fall 2025 My亚色影库. You may need to do this from a computer or laptop—the mobile app may not allow you to scroll or see all the available items.
    Image of MY亚色影库 login page
  2. Click on General Dashboard (you may need to search General to find the card in My亚色影库).
    Image of Dashboard
  3. Click on Proxy Management.
    Image of proxy option selection for changes
  4. Click Add User (highlighted below) to add a proxy user.
    Image of how to add user screen
  5. Complete all required fields.
    Image of what information is needed for updates
  • Enter a Description and Pass Phrase. This will allow departments to be able to speak to the person you are giving proxy access to if they call the office with a question.
    Image of how to add a pass phrase
  • Once you click Submit, you will see the following notification. The proxy you added will now need to follow the instructions they receive in their email that you used to set up the account to activate their proxy account.
    Proxy notification icon
  • Once the proxy activates their account, it will look like the following in My亚色影库.
    Image of proxy activation icon

Modifying or Deleting a Proxy

  1. You will need to log in to the Fall 2025 My 亚色影库. You may need to do this from a computer or laptop—the mobile app may not allow you to scroll or see all the available items.
    What the screen will look like to login to MY亚色影库
  2. Click on General Dashboard (you may need to search General to find the card in My亚色影库).
    Picture of the Dashboard view
  3. Click on Proxy Management.
    Proxy Management Options
Modify the Proxy
  1. Click the pencil icon.
    Proxy Modification tool
  2. You can modify the following for the proxy account.
    1. Reset password
    2. Add or change the Description and Phasephrase to allow the proxy to call the financial aid and billing offices to discuss items related to those offices.
    3. Email the Phasephrase
    4. Add or modify authorizations
    5. Email the authorizations.
      Account view of information needed to update proxy

      Picture of authorization options
Delete the Proxy
  1. Click on the Trash Can icon.
    Trash can of how to delete proxy
  2. A confirmation message will appear. Click Delete to confirm or Cancel to go back.
    Prompt or confirmation to delete proxy
  3. You and the proxy user will receive a confirmation email of the deletion.
    Proxy email confirmation page

Student Record Release Authorization - Instructions for Faculty:

Faculty View of Student Record Release Authorization Using Faculty Self Service

If you do not have access, please log an ticket.

Screenshot 1: A link has been added on the left-hand side at the bottom of the student profile page. You should be able to click on the link, and it will take you directly to Banner to view the student’s record release. Once the page opens, you will hit the tab key and then the GO button in the top right-hand corner.
This image is of the login page you will see for the student to check on a record release.

Screenshot 2: If the student has not set up their authorization (PROXY), it will look like this:
This image shows that no authorization has been set up.

Screenshot 3: If the student did set up the authorization (PROXY), it will look like the screenshot below. At the top left-hand corner, you will be able to see who has authorized access. Please remember that if you do not have Banner access, you get an error message. Please use the link at the top of the page to log an ihelp ticket to obtain access.

Faculty View of Student Record Release using Banner

Log in to Banner: iup.edu/banner

In the search box, type GPAPRXY
The page allows scrolling through the list of PRXYs for the person (if more than one). For each proxy, this includes:

  • The relationship with the student as selected on the proxy release request.
  • The current email used as a login credential
  • The start and stop dates of the relationship
  • The status of the proxy’s PIN (if used)
  • The pass phrase assigned to this proxy by the student

You can use the Page Authorization List section to view the pages that the proxy is authorized to access and those that are available to be authorized to this proxy. If a box is checked, the student is permitting the information to be shared; if unchecked, the student did not provide permission to share.

Image of what the screen what banner looks like

  • Registrar's Office
  • Clark Hall
    1090 South Drive
     Indiana, PA 15705
  • Phone: 724-357-2217
  • Fax: 724-357-4858
Office Hours
Monday through Friday
8:00 a.m. – 12:00 p.m.
1:00 p.m. – 4:30 p.m.